Pizzino called the meeting to order at 1:00 p.m. at the Jackson Township Hall with all Trustees, Fiscal Officer, Boger, Lyon and Fitzgerald present.
2007 Department Budget Reviews
Highway Department
Meeks requested a few moments to review
the estimated revenue and said the gas tax has been a real help.
Gonzalez reminded the Board that an increase in the gas tax was made a
while back. Gonzalez also said Ralph has done a great job in maintaining
the township with no road levy dollars involved.
Meeks asked for an explanation of the Rollback – Homestead – Discount. Gonzalez explained that is one of those that will be taken away over a 10 year period. It was taken out in House Bill 2. Pizzino asked if they have said how that would be reimbursed. Gonzalez answered that they have not reimbursed this one. He said that we are getting all the reimbursements for personal property but for this one there was no reimbursement.
Meeks then asked about the large increase in the Personal Property Tax Loss Reimbursement from 2006 to 2007. Gonzalez explained that is the amount that was lost that the State has reimbursed. Meeks pointed out that is part of the funding that will be lost with no revenue generated to offset it. Gonzalez reminded them that they will see that in every department budget.
Pizzino asked what Boger’s intentions were
regarding the levy. Boger answered that the levy in 2007 needs to
be passed in order to be ready for 2008 and is recommending that it be
renewed with no additional increase. Gonzalez pointed out that the
gasoline tax has been used to pay for projects.
Meeks moved and Burger seconded a motion
to approve Highway Budget Module 1-07 for Highway & Drainage Maintenance
in the amount of $1,823,898.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 2-07 for Road Salt in the amount of $318,420.00.
Pizzino moved and Meeks seconded a motion to approve Highway Budget Module 3-07 for Re-striping in the amount of $43,000.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 4-07 for Resurfacing in the amount of $550,000.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 6-07 for a new dump truck with snow plow in the amount of $90,000.00.
Pizzino pointed out that the Highway trucks are kept for about ten or eleven years and still have a value of approximately $12,000. Meeks stated that the maintenance program for those trucks have an impact on that also.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 7-07 for a new ¾ ton truck with snow plow equipment. This will replace the Foreman’s 2000 model truck so it can be used to replace older models within the department in the amount of $30,000.00.
Pizzino asked if this was estimated a little high. Boger replied that it is close to what was paid before but there is a little cushion.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 8-07 to purchase a new cab and chassis to replace flatbed cab & chassis in the amount of $20,000.00.
Pizzino pointed out that the truck being replaced is 16 years old and was passed down from the fire department to the highway department.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 11-07 to provide funding available for discretionary/contingency use on new construction (small drainage problems, new construction change order, design modifications, small roadway solutions, new project starts, 5941 Portage expenses) in the amount of $1,467,392.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 12-07 for funding for Township engineering and civil services in the amount of $100,000.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 13-07 to construct storm service relief line for Jackson Bluffs and Jackson Meadows to relieve flooding in the amount of $150,000.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 14-07 to reimburse Hills & Dales Village for 2007 road expenses per agreement dated May 24, 2004 in the amount of $11,600.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 15-07 to contract for new traffic signal construction at Arlington and Fulton as designed by the Stark County Engineer at no charge in the amount of $50,000.00.
Meeks pointed out this has been needed for some time and that numerous complaints have been received and thanked the County Engineer for designing it.
Meeks moved and Pizzino seconded a motion to table Highway Budget Module 16-07 to contract for a new traffic signal if designed at Higbee & Munson in the amount of $50,000.00.
Meeks asked why we are being charged with this. Boger said they are both Township roads but would suggest asking the schools and the businesses on the south side that are adding the traffic to contribute.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 17-07 to contract for new curbing to replace at various locations in the amount of $150,000.00.
Meeks recommended looking into setting funds aside for sidewalks.
Gonzalez explained that these reserve funds will cover any shortage for retirement or severance pay.
Meeks moved and Pizzino seconded a motion to approve Highway Budget Module 9-07 for reserve funds for retirement/severance pay in the amount of $238,000.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 10-07 for funds to be used for highway department retirement/severance pay (funds were transferred from fund 204 into fund 294) in the amount of $50,000.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 20-07 to provide funding available for discretionary/contingency use on new construction (new construction change orders, design modifications, new project starts, transfer from find 211) in the amount of $1,478,340.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 21-07 to provide for the estimate of Jackson Township’s share of payment to Dominion East Ohio for disputed utility movement in the Portage West I Widening in the amount of $12,500.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 22-07 for purchase of right-of-way for Fulton/Wales Intersection Improvement in the amount of $676,525.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 23-07 for final design funding for Hills & Dales West Improvement in the amount of $20,000.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 24-07 for funding for the initial right-of-way funding at 10% share per agreement for the Hills & Dales West Improvement in the amount of $75,000.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 25-07 for funding for right-of-way acquisition for the Frank/Applegrove/Strausser Improvement in the amount of $550,000.00.
Meeks pointed out this is the start of the impact of the Shuffel interchange on Jackson Township roads and that the reason for this funding is to begin setting aside the funds for those projects that will be needed in the future. Gonzalez mentioned the cost of the land acquisition in the extension of Strip Ave. and some of the changes that have occurred recently regarding ownership of that land.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 26-07 for funds for construction based on Stark County Engineer split of $200,000 expenses over OPWC loan for the Portage/ Lutz Intersection Improvement in the amount of $100,000.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 27-07 for funds for payment to Dominion East Ohio as provided in the joint agreement with Stark County Engineer which provides a 50/50 split for utility relocation for the Strausser/Lutz Intersection Improvement in the amount of $12,500.00.
Meeks moved and Burger seconded a motion to approve Highway Budget Module 28-07 for an estimate of the 50/50 share of engineering design with Stark County Engineer for the Frank Ave. Improvement – Mega to Waywood in the amount of $100,000.00.
Police Department
Neftzer and Gonzalez explained some of
the changes in the revenue budget particularly the Personal Property Tax.
Meeks moved and Burger seconded a motion to approve Police Budget Module 07-01 for the total cost of maintaining the facility including utilities and other costs, which are used by the department in its entirety, included are costs for eight full time clerical personnel, all costs related to hospitalization, workers compensation and supplies are included here for the entire department in the amount of $3,353,924.00.
Meeks moved and Burger seconded a motion to approve Police Budget Module 07-02 for the Patrol Division in the amount of $2,583,578.00.
Meeks moved and Burger seconded a motion to approve Police Budget Module 07-03 for the Detective Bureau in the amount of $501,184.00.
Meeks moved and Burger seconded a motion to approve Police Budget Module 07-04 for Juvenile Services for salary and benefits for two full time school resource officers in the amount of $163,517.00.
Meeks moved and Burger seconded a motion to approve Police Budget Module 07-06 for Special Reserve Fund for payout upon separation from employment for unused sick/vacation etc. in the amount of $50,000.00.
Meeks moved and Pizzino seconded a motion to approve Police Budget Module 07-07 for Law Enforcement Trust Fund to be expended for any need as it relates to criminal investigations in accordance with applicable law in the amount of $30,000.00.
Meeks moved and Burger seconded a motion to approve Police Budget Module 07-08 for OVI – Enforcement Fund for purchase of radars, mobile data terminals, overtime for OVI enforcement and/or anything related to the enforcement of OVIs, in accordance with applicable law in the amount of $4,000.00.
Meeks moved and Burger seconded a motion to approve Police Budget Module 07-09 for Equitable Sharing Fund to be expended for any need as it relates to law enforcement equipment, training and personnel in accordance with applicable law in the amount of $25,000.00.
Fire Department
Meeks moved and Burger seconded a motion
to approve the Fire Budget Module 07-01 for Fire Suppression, EMS, Training
and Fire Prevention in the amount of $7,733,246.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-2 for Dispatch Services in the amount of $162,000.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-03 for Medical Supplies for emergency ambulance service in the amount of $46,000.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-4 for Ambulance Billing in the amount of $30,000.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-05 for Electronic Communications in the amount of $29,500.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-6 for Life Pack Equipment / Semi-Annual Service Contract in the amount of $11,500.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-7 for Vaccinations in the amount of $5,000.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-8 for EMC Cot Service Contract in the amount of $1,400.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-9 for Traffic Lights Maintenance Contract in the amount of $1,500.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-10 for Computer Licensing in the amount of $6,500.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-11 for Building Maintenance in the amount of $40,000.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-12 for Turnout Gear Repairs in the amount of $3,500.00.
Meeks moved and Pizzino seconded a motion to approve Fire Budget Module 07-13 for Cot Replacement in the amount of $3,800.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-14 for Computer Equipment Upgrade/Replacement in the amount of $7,900.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-15 for Bluetooth Compatibility for Lifepacks in the amount of $3,830.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-16 for Fire Hose – Replacement in the amount of $15,000.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-17 for Rescue Anne Replacements in the amount of $4,650.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-18 for Mattress Replacement in the amount of $4,000.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-19 for Stair Chairs in the amount of $15,000.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-20 for Educational Seminars/Conferences in the amount of $10,000.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-21 for EMS HazMat Suits in the amount of $5,800.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-22 for Specialized Training Programs in the amount of $15,000.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-23 for HazMat Team Membership with Stark County in the amount of $8,285.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-24 for Portable Radio Upgrade in the amount of $8,500.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-25 for Fire Prevention Educational Materials and Support in the amount of $3,500.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-26 for Brass Goods Replacement / Upgrade in the amount of $5,000.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-27 for Camera Replacements in the amount of $1,600.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-28 for Thermal Imaging Cameras Accessories in the amount of $7,000.00.
Meeks moved and Burger seconded a motion to table Fire Budget Module 07-29 for Communication Towers in the amount of $55,000.00.
Meeks moved and Burger seconded a motion to table Fire Budget Module 07-30 for Secondary Communications Back Up in the amount of $45,000.00.
Meeks moved and Burger seconded a motion to table Fire Budget Module 07-31 for Kitchen Hood – Ventilation System Modification in the amount of $18,900.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-32 for Ladder/Pump Testing Equipment in the amount of $3,950.00.
Meeks moved and Burger seconded a motion to approve Fire Budget Module 07-33 for Ambulance Replacement in the amount of $135,000.00.
Meeks moved and Pizzino seconded a motion to table Fire Budget Module 07-34 for Drafting Pit – Safety Center in the amount of $45,000.00.
Meeks moved and Burger seconded a motion to table Fire Budget Module 07-35 for PC Based Video Conferencing System in the amount of $47,900.00.
Meeks moved and Pizzino seconded a motion to approve Fire Budget Module 07-36 for Reserve Balance Account – Truck in the amount of $200,000.00.
Meeks moved and Pizzino seconded a motion to approve Fire Budget Module 07-37 for Reserve Fire Operational Account in the amount of $150,000.00.
Meeks moved and Pizzino seconded a motion to approve Fire Budget Module 07-38 for Retirement Reserve Fund – Severance in the amount of $200,000.00.
Meeks moved and Pizzino seconded a motion to table Fire Budget Module 07-39 for Fire Training Captain in the amount of $108,495.00.
Meeks moved and Pizzino seconded a motion to table Fire Budget Module 07-40 for Storage Garage in the amount of $175,000.00
Administration Department
Meeks moved and Pizzino seconded a motion
to approve Administration Budget Module 07-1 for Current Level of Service
– Administration Department Operations in the amount of $545,629.00.
Pizzino moved and Burger seconded a motion to approve Administration Budget Module 07-2 for 2007 CIC Budget Request in the amount of $49,775.00.
Meeks moved and Burger seconded a motion to approve Administration Budget Module 07-3 for Emergency Management Funding in the amount of $20,000.00.
Meeks moved and Pizzino seconded a motion to approve Administration Budget Module 07-4 for Public Relations Materials in the amount of $10,000.00.
Meeks moved and Burger seconded a motion to approve Administration Budget Module 07-5 for Copier Replacement in the amount of $12,000.00.
Fiscal Office
Meeks moved and Burger seconded a motion
to approve Fiscal Office Budget Module 07-01 for Current Level of Operations
– General Fund in the amount of $1,056,926.00.
Meeks moved and Pizzino seconded a motion to approve Fiscal Office Budget Module 07-02 for Current Level of Operations – Sam’s Club T.I.F. Fund in the amount of $125,420.00.
Meeks moved and Pizzino seconded a motion to approve Fiscal Office Budget Module 07-03 for Current Level of Operations – Light Assessment Fund in the amount of $104,000.00.
Meeks moved and Pizzino seconded a motion to approve Fiscal Office Budget Module 07-04 for Current Level of Operations – Self-funded Medical Insurance Fund in the amount of $2,255,000.00.
Meeks moved and Pizzino seconded a motion to approve Fiscal Office Budget Module 07-05 for Handclock SQL Server in the amount of $7,000.00.
Meeks moved and Pizzino seconded a motion to approve Fiscal Office Budget Module 07-06 for Kronos Handclocks / Bionic Units in the amount of $10,000.00.
Discussion followed regarding charging each department for the cost of their legal services.
Zoning and Planning Department
Meeks moved and Burger seconded a motion
to approve Zoning and Planning Budget Module 1 for Current Services in
the amount of $221,098.00.
Meeks moved and Burger seconded a motion to approve Zoning and Planning Budget Module 2 for Court Reporter in the amount of $3,000.00.
Meeks moved and Burger seconded a motion to approve Zoning and Planning Budget Module 3 for Zoning and Planning Intern in the amount of $2,000.00.
Meeks moved and Burger seconded a motion to table Zoning and Planning Budget Module 4 for Planning Consulting Services in the amount of $50,000.00.
Work Session
Pizzino opened the Work Session at 5:21
p.m. for the Highway Department Street Sweeper.
Boger told the Board the Highway Department would like to replace two older Elgin Whirlwind sweepers with one new model. He has talked with Southeastern Equipment and Doheny about different models available. He recommended that a vacuum sweeper be purchased and presented estimates on several types.
Discussion followed on several options available and whether they were needed. It was also suggested that the old sweepers could be sold by the Township at a better price than the trade-in offered by the dealers.
Meeks moved and Burger seconded a motion to purchase the Elgin Whirlwind Vacuum, Single Broom, without the Auto-Lube, at the price of $160,870.50.
Pizzino moved and Meeks seconded a motion to go into Executive Session for Zoning Personnel (Appointment/Compensation).
Pizzino called the General Session to order at 6:18 p.m. at the Jackson Township Hall with all Trustees, Fiscal Officer, Lyon, Fitzgerald and all department heads present. He requested that all cell phones and pagers be turned off at this time.
The Pledge of Allegiance was recited.
Public Speaks – None
Lyon introduced John Pavel and Bethany Kibler from the Stark County Health Department.
ATTACHMENT 11/22/06 A
John Pavel introduced Bethany Kibler and
Amos Sarfo who are working on the Phase II Storm Water Program and Jim
Shaheen who is a food inspector. He also discussed some of the new
rules regarding sewage treatment systems and handed out a fact sheet of
frequently asked questions.
Jim Shaheen of the Stark County Health Department Food Division, told the Board they are continuing the food inspections as usual but are also doing an educational approach with food service operators so they have a better idea how to run their business and why they are asked to do various things. He said they are placing more emphasis on temperature control, cross contamination and food handling. They are also continuing evening inspections.
Mr. Shaheen reported that in September 2007 school inspections will be different because of a new law called Jared’s Law, which was effective March 21, 2006. It provides a more in-depth inspection of schools with more attention to air quality, playground safety, and stored chemicals. And if a high school has machine shops or wood shops, new rules apply to ensure equipment safety.
ATTACHMENT 11/22/06 B
Mr. Shaheen also reported that not much
is known about the Smoke Free Ohio law which goes into effect on December
7, 2006. The rules must be written by June 7, 2007 but he passed
out copies of a press release of the known information and provided a web
site address which can be accessed for more information.
Bethany Kibler provided an update on Phase II. She reported that Jackson Township had a total of 195 outfalls. One hundred percent of the outfalls have received an initial dry weather screen. A dry weather screen is performed after a period of 72 hours of precipitation less than 0.l inches.
No outfalls were classified as high priority, 4 were classified as medium priority and 43 were low priority. The remaining 148 were classified as not applicable because of no flow.
In the spring of 2007, she reported they will be reinspecting at least 20% of the outfalls, beginning with the highest priority and working down to no flows. Future plans include more educational material to Township employees regarding illicit discharge. She urged all Township employees and residents to call to report any illicit discharge.
Amos Sarfo said he is working on the Phase
II Program editing and updating the data base. He is also doing the
maps.
Administration Department
Jeffery Hasapis from the Stark Development
Board briefed the Board on the loan request from Redmond Parts and Supply,
Inc. They are relocating from Navarre Road to Freedom Avenue and
have already applied for and been approved for an occupancy permit because
the store paints on the premises. The relocation is due to a need
for additional space for inventory storage, distribution, and for adding
staff to the customer service call center. They are working to expand
their market to the north and they take pride in their delivery in a short
period of time and felt this location would be more centralized for them.
The request is for a $30,000 revolving loan fund loan with a five year
amortization and term at the current rate of 5.25%. The loan will
be funded 50/50 by SDBFC and Jackson Township. The Township’s portion
will be funded by proceeds currently on deposit in the RLF program.
It is part of a $90,000 project which includes leasehold improvements and
equipment. The loan is secured by all business assets because there
are leasehold improvements and they are not providing any collateral.
Stark Development Board Finance Corporation loan committee has reviewed
the loan and approved it for recommendation to the Jackson Township Board
of Trustees.
RESOLUTION 06-109, ATTACHED
Meeks moved and Burger seconded a motion
to adopt and authorize the placement of the Board’s signatures upon the
attached letter to the Stark Development Board Finance Corporation (SDBFC)
approving the RLF loan request of Redmond Part and Supply Inc. as described
in the attached November 17, 2006 letter from SDBFC.
ATTACHMENT 11/22/06 C
Meeks moved and Burger seconded a motion
to approve the attached Health Benefit Plan Amendment No. 1, adding a mail
order requirement for prescription drugs, effective January 1, 2007.
Meeks moved and Burger seconded a motion to set the public hearing for zoning amendment 554-06 on December 11, 2006 at 6:30 p.m. (Portage/Lutz).
Fire Department
RESOLUTION 06-110, ATTACHED
Meeks moved and Burger seconded a motion
pursuant to ORC Section 505.38, we hereby adopt the attached amended Fulltime
Firefighter Hiring Procedure and in accordance with the Hiring Procedure
and the Township Personnel Hiring Policy, we hereby authorize the posting
and implementation of the attached Notice of Examination.
Meeks asked Chief Heck to provide additional information on the individuals on the eligibility list. Chief Heck will provide that information and reviewed all the areas that are taken into consideration in coming up with the eligibility list. Meeks’ concern is that individuals who don’t score well on written testing but have been successful as an acting OIC may be placed at a disadvantage. Chief Heck reassured the Board that the process has been changed so that the written test is not the only determining factor.
RESOLUTION 06-111, ATTACHED
Pizzino moved and Burger seconded a motion
pursuant to Step 9 of the attached amended Fire Department Captain Promotion
Procedures, ORC Section 505.38 and the Township Hiring Policy, we hereby
establish the attached eligibility list for appointment to the position
of Fire Department Captain.
RESOLUTION 06-112, ATTACHED
Meeks moved and Burger seconded a motion
pursuant to ORC Section 125.04, we hereby adopt and authorize the placement
of the Board President’s signature upon the attached Contract with Pfund
Superior Sales Co., Inc. for the purchase of One (1) Custom Lifeline Type
III “Superliner” as described in the Contract for a total amount of $129,937.00
which are the prices as listed in the State Purchasing Contract.
Highway Department
ATTACHMENT 11/22/06 D
Pizzino moved and Meeks seconded a motion
to table the ODOT request for Fulton/Wales right-of –way funding until
a more detailed listing of expenditures has been received.
ATTACHMENT 11/22/06 E
Meeks moved and Burger seconded a motion
to approve Highway Budget Module 17-C-06 for the Portage/Lutz Intersection
Improvement to file permit application for the Army Corp of Engineers for
the proposed stream realignment work associated with this project in the
amount of $3,000.00.
RESOLUTION 06-113, ATTACHED
Meeks moved and Burger seconded a motion
to transfer $3,000.00 from the Discretionary Appropriation Code 324.310.5387
in the Highway Department Capital Projects Fund #324 to the Portage/Lutz
Appropriation Code 324.310.5649 in Fund #324.
ATTACHMENT 11/22/06 F
Meeks moved and Burger seconded a motion
to approve the appropriation transfer request from account code 324.310.5387,
Discretionary, to account code 324.310.5649, Portage/Lutz, in the amount
of $3,000.00.
Fiscal Office
ATTACHMENT 11/22/06 G
Meeks moved and Burger seconded a motion
to pay the bills in the amount of $443,045.41.
Chief Neftzer announced that the Jackson
Township Police Department and the Stark County OVI Task Force is conducting
a sobriety checkpoint this evening on Dressler near Macaroni Grill northbound
between 6 p.m. and 11 p.m.
Routine Business
Announcements
New Business – None
Public Speaks – Open Forum
No one came forward.
Meeks moved and Burger seconded a motion to adjourn.
| _____________________________ | _____________________________ |
| John Pizzino, President | Randy Gonzalez, Fiscal Officer |