Meeks called the meeting to order at 3:00 p.m. at the Jackson Township Hall with all Trustees, Fiscal Officer, Lyon, Fitzgerald, Boger, Heck, Zink, and Ruwadi  present.

Meeks moved and Pizzino seconded a motion to go into Executive Session for Fire Department Personnel (Appointment/Employment/Compensation) – Interview part-time firefighter applicants.

Meeks moved and Pizzino seconded a motion to go into Executive Session for Police Department Personnel (Appointment/Employment/Compensation) – Interview Secretary 2 applicant.

Meeks moved and Pizzino seconded a motion to go into Executive Session for Park Department Personnel (Appointment/Employment/Compensation) – Interview maintenance worker applicant.

Upon return from Executive Session, Meeks opened the 2008 Departmental Budget Reviews.  Poindexter and Moore arrived.

Highway Department
Boger thanked the voters for renewing the Highway levy.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 1-08 Current Level in the amount of $88,000.00.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 2-08 Current Level in the amount of $187,980.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 3-08 for Road Salt in the amount of $322,020.00.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 4-08 Current Level in the amount of $1,677,241.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 5-08 for Re-striping in the amount of $47,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 6-08 for Stark County Combined General Health District (NPDES #3) in the amount of $13,814.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 7-08 for Stark Soil & Water (NPDES #4 & #5) in the amount of $3,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 7-08 for Resurfacing in the amount of $600,000.00.

Pizzino moved and Burger seconded a motion to approve Budget Module No. 9-08 for Curbing Replacement in the amount of $200,000.00.

Pizzino moved and Burger seconded a motion to approve Budget Module No. 10-08 for New Equipment in the amount of $65,000.00.

Pizzino moved and Burger seconded a motion to approve Budget Module No. 11-08 for New Equipment in the amount of $65,000.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 12-08 for New Equipment in the amount of $55,000.00.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 13-08 for Current Level in the amount of $1,312.645.00.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 14-08 for Engineering in the amount of $100,000.00.

Meeks moved and Pizzino seconded a motion to table Budget Module No. 15-08 for Arlington Storm Sewer in the amount of $150,000.00.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 16-08 for Lake O’Springs / Spring Landing Drainage Replacement in the amount of $125,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 17-08 for Higbee / Munson Traffic Signal in the amount of $75,000.00.

Pizzino moved and Meeks seconded a motion to approve Budget Module No. 18-08 for Lake O’Springs / Huckleberry Flasher in the amount of $15,000.00.

Pizzino moved and Meeks seconded a motion to approve Budget Module No. 19-08 for Current Level (Reserve Retirement Funds) in the amount of $288,000.00.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 20-08 for Current Level (Capital Projects) in the amount of $663,069.00.

Pizzino moved and Meeks seconded a motion to approve Budget Module No. 21-08 for High Mill / Lafayette in the amount of $305,000.00.

Pizzino moved and Meeks seconded a motion to approve Budget Module No. 22-08 for Fulton / Wales Intersection Improvement in the amount of $10,000.00.

Pizzino moved and Meeks seconded a motion to approve Budget Module No. 23-08 for Fulton / Wales Intersection Improvement in the amount of $118,300.00.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 24-08 for Hills & Dales West Improvement in the amount of $35,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 25-08 for Hills & Dales West Improvement in the amount of $130,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 26-08 for Frank / Applegrove / Strausser Improvement in the amount of $350,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 27-08 for Portage / Lutz Intersection Improvement in the amount of $22,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 28-08 for Strausser / Lutz Intersection Improvement in the amount of $10,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 29-08 for Frank Ave. Improvement – Mega to Shuffel in the amount of $200,000.00.

Fiscal Office
Meeks moved and Pizzino seconded a motion to approve Budget Module No. 08-01 for current level of operations – General Fund in the amount of $1,090,069.00.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 08-02 for current level of operations – Self-funded Liability Insurance Fund in the amount of $610,000.00.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 08-03 for current level of operations – Sam’s Club T.I.F. Fund in the amount of $171,600.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 08-04 for current level of operations – Light Assessment Fund in the amount of $126,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 08-05 for current level of operations – Self-funded Medical Insurance Fund in the amount of $2,180,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 08-06 for Copier Replacement in the amount of $14,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 08-07 for Kronos Handclocks / Bionic – Touch I.D. Units in the amount of $10,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 08-08 for General Fund Retirement Fund in the amount of $100,000.00.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 08-09 for General Capital Projects Fund in the amount of $591,885.00.

Administration Department
Pizzino moved and Meeks seconded a motion to approve Budget Module No. 08-1 for Current Level – Administration Department Operations in the amount of $586,206.00.

Pizzino moved and Burger seconded a motion to approve Budget Module No. 08-2 for 2008 CIC Budget Request in the amount of $49,775.00.

Pizzino moved and Burger seconded a motion to approve Budget Module No. 08-3 for Emergency Management Funding in the amount of $20,000.00.

Pizzino moved and Burger seconded a motion to approve Budget Module No. 08-4 for Copier Replacement in the amount of $14,000.00.

Pizzino moved and Burger seconded a motion to approve Budget Module No. 08-5 for Public Relations Materials in the amount of $5,000.00.

Pizzino moved and Burger seconded a motion to approve Budget Module No. 08-6 for Replacement of E-Mail File Server in the amount of $5,500.00.

Pizzino moved and Burger seconded a motion to approve Budget Module No. 08-7 for Personnel Assistant in the amount of $50,000.00.

Legal Department
Meeks moved and Burger seconded a motion to approve Budget Module No. 1 for Current Services in the amount of $207,394.05.

Zoning Department
Meeks moved and Burger seconded a motion to approve Budget Module No. 1 for Current Services in the amount of $231,666.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 2 for Court Reporter in the amount of $3,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 3 for Zoning and Planning Intern in the amount of $2,010.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 4 for Computer Equipment in the amount of $1,200.00.

Central Maintenance
Meeks moved and Burger seconded a motion to approve Budget Module No. 08-1 for Current Service Level in the amount of $634,043.00.

Meeks moved and Pizzino seconded a motion to table Budget Module No. 08-2 for Generator Backup Transfer Switch in the amount of $17,700.00.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 08-3 for Building Repairs in the amount of $3,600.00.

Meeks moved and Pizzino seconded a motion to table Budget Module No. 08-4 for Camera Upgrade.

Meeks moved and Pizzino seconded a motion to table Budget Module No. 08-5 for Access Upgrade.

Meeks moved and Pizzino seconded a motion to table Budget Module No. 08-6 for Securing the Reception Area.

Park Department
Meeks moved and Burger seconded a motion to approve Budget Module No. 08-1 for Current Service Level in the amount of $780,805.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 08-2 for Current Service Level in the amount of $68,754.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 08-3 for Walking Path – North Park (re-coat) in the amount of $50,000.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 08-4 for Storage Building Kit in the amount of $49,500.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 08-5 for Pick-Up Truck in the amount of $20,000.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 08-6 for Shelters/Restroom (in North Park) in the amount of $250,000.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 08-7 for Tennis Court Lighting (North Park) in the amount of $120,000.00.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 08-8 for Community Celebration in the amount of $50,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 08-9 for Labor Day Celebration in the amount of $1,200.00.

Meeks moved and Pizzino seconded a motion to approve Budget Module No. 08-10 for Haunted Hayride in the amount of $2,000.00.

Meeks moved and Burger seconded a motion to approve Budget Module No. 08-11 for Summer Concerts in the amount of $3,000.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 08-12 for Bus Trips in the amount of $16,000.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 08-13 for Turf Truckster in the amount of $27,264.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 08-14 for Wing Mower (HR 5111) in the amount of $56,314.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 08-15 for Tough Cut Mower in the amount of $2,200.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 08-16 for Badger Cold Aerosol Fogger in the amount of $8,000.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 08-17 for Skate Park – Phase 2 in the amount of $25,000.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 08-18 for Lighting of Basketball Courts & Parking Lot in the amount of $60,000.00.

Pizzino moved and Meeks seconded a motion to table Budget Module No. 08-19 for Skate Park Lighting in the amount of $85,000.00.

At 5:45 p.m., Meeks opened the Work Session
 
Work Session – Recycling Station
ATTACHMENT 11/13/07 A
Rick Wilson from the Recycling Station said he wanted to review the objectives, what they are doing and some concerns they have with the Trustees for their input and suggestions.  He said they are working on a web site that will link with the other Jackson department and facilities.  He included a blueprint of what an expanded station would look like.

He said some of the concerns are one, space, two, space and three, more space.  He said the infrastructure, electrical, heating, ventilation would not support any more equipment or higher technology equipment.  He said we’ll soon have the new term, e-waste.  E-waste is TV’s, computers, monitors.  He pointed out there is no place to dump those, they can’t be put out in the trash.  He would like to be able to pick them up from Jackson residents.

He would like to improve the appearance of the Jackson recycle station to match the new buildings going up around.  He mentioned the traffic flow needs to be improved which more space would help.  He would also like to bring in tires and to increase the plastic intake.  He said there are two companies that would provide a baler and crusher but the space is not available.

He said they would like to do more educational tours.  He introduced Chuck Gandee, the station manager.

Mr. Gandee has recently set up a recycling program with the high school.  If it goes well at the high school, they would then include the middle school and eventually include the whole district.  He pointed out that space is limiting their activities.  He mentioned the satisfaction to see the school children touring the facility and asking questions and getting their parents involved.

Mr. Meeks thanked Mr. Wilson and Mr. Gandee for the difference they are making in the community.  He said he understands the need for the recycling center to grow but said it needed careful consideration if this location is the place for that growth.

Mr. Pizzino said he had some concerns about the current plan, where the drive came out on Community Parkway.  There was also a problem with the Goodwill trailer at the Safety Center driveway.  He said that to continue at the current site the recycling center would have to stay the size they are, in order to expand they would have to find another site.

Mr. Wilson said they have talked with the Solid Waste District.  They will help but they don’t provide building funds.  They do have an equipment fund.

Mr. Meeks asked if they have considered finding other locations for specific dropoffs.  Mr. Wilson said they haven’t considered that.

Mr. Meeks suggested looking for a location near the Perry Township line and combining resources with Perry.

Mr. Gonzalez said he was surprised when Kent Stark had their dropoffs for television sets and tires.  Traffic was backed up from Portage to Fulton Road.  He said most of if was old console TV’s.

Mr. Burger complimented Mr. Wilson and Mr. Gandee on the orderliness of the recycling center.  He also mentioned how the employees helped people.

At 6:08 p.m., Meeks called the General Session to order with all department heads present except Chief Neftzer who was represented by Major Zink and Chief Heck who was represented by Acting Battalion Chief Andy Jacobson.  He requested that all cell phones and pagers be turned off at this time.

The Pledge of Allegiance was recited.

Public Speaks - None

Police Department
Meeks:  Ty, would you like to come forward, please?  I would like to thank your family and friends and also your colleagues, I see a few out here that came to support you.  It is very much an honor for this Board to at this time introduce you, Ty, as our new lieutenant.  And I thank you very much for your commitment thus far and I know that we’ve only seen a little bit of what you truly can do.  And that is why we have given you and put our faith in you on being a true leader of our Jackson Township Police Department.  Congratulations.

RESOLUTION 07-130, ATTACHED
Meeks moved and Burger seconded a motion pursuant to the procedure set forth in attached Article 36 of the Negotiated Agreement, we hereby appoint Stephen Johnson to the position of Full Time Sergeant in the Jackson Township Police District Department, effective November 14, 2007, with a probationary period of six months.      3-0 yes

RESOLUTION 07-131, ATTACHED
Meeks moved and Burger seconded a motion hereby authorizing the hiring of Diana Greenwell for the full-time position of Secretary 2 in the Police Department, effective November 26, 2007, who will be compensated at the rate established in the Negotiated Agreement between the Jackson Township Board of Trustees and the Fraternal Order of Police, Ohio Labor Council, Inc., Office and Clerical Employees.

Be it further resolved that Diana Greenwell will serve a six month probationary period during which time she may be terminated without cause by the Board of Trustees.

ATTACHMENT 11/13/07 B
Meeks moved and Burger seconded a motion to authorize advertising for the position of Secretary 3 in the Police Department.

ATTACHMENT 11/13/07 D
Meeks moved and Burger seconded a motion to approve the appropriation transfer request from account code 209.250.5387, Discretionary, to account code 209.250.5240, Uniform Allowance – Detective Bureau, in the amount of $3,000.00, from account code 209.250.5387, Discretionary, to account code 209.250.5450, Dispatch Services, in the amount of $2,000.00 and from account code 209.250.5387, Discretionary, to account code 209.250.5214, Medicare Expense, in the amount of $500.00.

Administration Department
Roxanna Cantrell from Caretenders Home Health Agency explained that Caretenders and Almost Family are sister companies who provide services to elderly people who cannot leave their homes.  Almost Family does the personal side such as housekeeping, errands, and bathing.  Caretenders provide therapy, physical therapy, occupational and speech therapy.  They also have a dietician, a social worker, and nurses.  All services are covered by Medicare and Medicaid, nothing from the residents.

ATTACHMENT 11/13/07 E
Meeks moved and Pizzino seconded a motion Whereas, home care services provide high quality and compassionate health care services to those in need, especially at times of community or personal health care crisis, and

Whereas, home care is the most preferred method of health care delivery among disabled, elderly, and chronically ill individuals eager to live independently in their own homes as long as they possibly can, and

Whereas, home care services allows families to stay together, and provide for greater health, dignity and comfort in our communities, and

Whereas, home care in the United States is a growing alternative to hospitalization or other institution-based forms of health care for acute and chronic illnesses, providing care to millions of Americans each year, and

Whereas, Caretenders, Almost Family, the National Association for Home Care and Hospice, and thousands of home care agencies across the United States have declared the month of November 2007 as National Home Care Month and are calling on all Americans to observe these occasions with appropriate ceremonies and activities.

Now therefore be it resolved that we, the duly elected Board of Trustees of Jackson Township, Stark County, Ohio, hereby proclaim November 2007 as National Home Care Month in Jackson Township, Stark County, Ohio and encourage the support and participation of all citizens in learning more about the home care and hospice concepts of care for the elderly, disabled, and infirm.

In witness whereof, we have set our hands this 13th day of November, 2007.

ATTACHMENT 11/13/07 F
Meeks moved and Pizzino seconded a motion to adopt and authorize the placement of the Board President’s signature upon the attached Amendment No. 3 to the Jackson Township Health Benefits Plan, in accordance with the recommendation of the Health Insurance Committee, effective January 1, 2008.

ATTACHMENT 11/13/07 G
Pizzino moved and Meeks seconded a motion to adopt the attached 2008 Health Insurance Plan proposal from Medical Mutual Inc.

RESOLUTION 07-132, ATTACHED
Meeks moved and Burger seconded a motion pursuant to ORC Section 9.36, we hereby adopt and authorize the placement of our signatures on the attached Consultant Agreement with Robert E. Patris.

Fire Department
RESOLUTION 07-133, ATTACHED
Meeks moved and Pizzino seconded a motion pursuant to Step 5 of the Part-time Firefighter hiring policy and authority granted in ORC Section 505.38 “to provide for the employment of firefighters as it considers best”, we hereby appoint the attached listed persons to the position of part-time firefighter, conditioned on their successful completion of required physical and psychological examinations and negative drug test.

RESOLTUION 07-134, ATTACHED
Meeks moved and Burger seconded a motion pursuant to ORC Section 146.03, we hereby elect Lawrence Baughman and Jimmie Conley to be members of the Volunteer Fire Fighters Dependents Fund Board.

ATTACHMENT 11/13/07 H
Meeks moved and Burger seconded a motion to approve the appropriation transfer request from account code 210.210.5387, Disc. & Cont., to 210.210.5504, Office supplies/mat., in the amount of $4,000.00.

Highway Department
ATTACHMENT 11/13/07 I
Meeks moved and Burger seconded a motion to approve “Then & Now” Purchase Order #RG 70704 to Stark County Engineers for Portage St. & Lutz Ave. Project in the amount of $15,999.66.

ATTACHMENT 11/13/07 J
Meeks moved and Burger seconded a motion to table the Portage/Lutz Improvement Project Change Order.

ATTACHMENT 11/13/07 K
Meeks moved and Burger seconded a motion to approve Budget Module 14-B-07 for Curbing in the amount of $8,582.40.

ATTACHMENT 11/13/07 L
Meeks moved and Burger seconded a motion to approve appropriation transfer request from account code 211.310.5387, Discretionary, to account code 211.310.5607, Curbing, in the amount of $8,515.00.

ATTACHMENT 11/13/07 M
Meeks moved and Burger seconded a motion to table the contract with ODOT for Fulton/Wales Project.

Park Department
ATTACHMENT 11/13/07 N
Meeks moved and Pizzino seconded a motion to authorize the hiring of Larry Long as a park maintenance worker, through the temporary service, subject to a negative drug screen, at the rate of $8.00 per hour, effective November 15, 2007, per the recommendation of the Park/Operations Director.

Zoning & Planning Department
Meeks moved and Burger seconded a motion to approve the Jackson Local Schools’ request to waive the zoning variance application fee.

Fiscal Office
ATTACHMENT 11/13/07 P
Meeks moved and Burger seconded a motion to pay the bills in the amount of $850,810.31.

ATTACHMENT 11/13/07 Q
Meeks moved and Burger seconded a motion to approve the minutes of the October 22, 2007 Board of Trustees meeting.

ATTACHMENT 11/13/07 R
Meeks moved and Burger seconded a motion to approve the October 2007 financial reports.

ATTACHMENT 11/13/07 S
Meeks moved and Burger seconded a motion approve the Amended Certificate of Estimated Resources.

ATTACHMENT 11/13/07 T
Meeks moved and Pizzino seconded a motion to approve the Supplemental Appropriations.

ATTACHMENT 11/13/07 U
Meeks moved and Burger seconded a motion to approve fund transfer from Fund 101, General Fund, to Fund 214, Park Fund, in the amount of $214,504.46.

ATTACHMENT 11/13/07 V
Meeks moved and Pizzino seconded a motion to create a new fund and related receipt and expense codes; Fund #205, Permissive MVL Tax Fund, Receipt Code 205.000.4540, Permissive MVL Tax – County Distribution, and Expense Codes 205.310.5385, Other Expense, and 205.310.5502, Misc. Tools & Supplies.

Routine Business
Announcements

• CIC, November 19, 2007, 5:00 p.m., Township Hall.
• LOGIC, December 6, 2007, 9:00 a.m., Safety Center, Chiefs’ Conference Room.
• Zoning Commission, November 15, 2007, 5:00 p.m., Township Hall.
• Citizens Advisory Committees:
• Highway/Traffic, November 14, 2007, 6:30 p.m., Township Hall.
• Community Celebration, November 19, 2007, 6:00 p.m., Township Hall.
• Park, November 20, 2007, 6:30 p.m., Township Hall.

New Business
Meeks moved and Pizzino seconded a motion to re-schedule the regular Board of Trustees meeting from November 26 to November 27, 2007.

Meeks moved and Pizzino seconded a motion to re-schedule regular Board of Trustees meetings in December to the first and third Mondays (December 3 and 17) due to Christmas holidays.

Pizzino announced a special LOGIC meeting on Friday, November 16, at 9:00 a.m. for negotiations.

Public Speaks – Open Forum
No one came forward.

Meeks moved and Pizzino seconded a motion to adjourn.